This Privacy Notice sets out what you need to know about how Fly Doncaster Ltd will use data about a candidate for our recruitment process.
We are committed to meeting our data protection obligations and handling your information securely. You should make sure you read and understand the notice before submitting your information to us.
What information about you do we collect?
The information that we collect about you as a job applicant may include:
Name, address, telephone number, email address, date of birth, national insurance number, nationality and next of kin/emergency contacts
Recruitment and employment checks (i.e. professional membership, references, proof of identification and right to work in the UK, etc)
Professional registration and qualifications, education and training history.
We may also collect, store and use the following special category personal information:
Personal demographics, including gender, race, ethnic origin, sexual orientation, religious or other beliefs, if you have a disability or require any additional support or adjustments
Medical information relevant to your employment, including health and absence history
Depending on the position you hold with us, we may also collect information in relation to any current or previous criminal offences.
How do we collect information about you?
Your information could be collected in a number of different ways. This could be directly from you:
Details might also come from an external source:
nominated references
your professional body
current or previous employers,
the Disclosure and Barring Service, or government bodies like
HM Revenue and Customs,
the Department for Work and Pensions, or
the UK Visas and Immigration Service.
How will your information be used?
Your information might be used to:
provide our recruitment process
check your eligibility to work in the UK,
check whether you have a disability for Fly Doncaster Ltd to make reasonable adjustments during the recruitment process
assessing qualifications for a particular job,
to determine your suitability for a particular job
under equality obligations
Personal data collected for employment checks such as national insurance number and references will only be used if you are successful in being offered a role.
The legal basis for using your information
The table below sets out the legal basis for each of the activities that this Privacy Notice covers:
Personal Data Activity | Legal basis - GDPR Article 6 | S8 DPA | UK Legislation |
Check your eligibility to work in the UK and Prevention and detection of fraud To provide the recruitment process Assess qualifications for a particular job To determine your suitability for a particular job For monitoring purposes in line with equality obligations To verify a candidate's right to work in the UK | (1)(c) to do so is necessary because of a legal obligation that applies to Fly Doncaster | N/A | Employment Rights Act 1996 & 2025 Equality Act 2010 Immigration and Nationality Act 2006 |
Offer of employment to successful candidate(s) | (1)(b) Because to do so is necessary to take steps at your request to enter into a contract for this service, or for the performance of a contract to which you are party. | N/A | N/A |
Special Category Dara Activity | Legal basis - GDPR Article 9 | DPA 2018 condition | Other considerations |
Check whether you have a disability for Fly Doncaster to make reasonable adjustments during the recruitment process | (2)(b) processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law. | Part 1 of schedule 1 | N/A |
Criminal Data Activity | DPA 2018 condition required |
Check your eligibility to work in the UK & prevention and detection of fraud | Part 1, 2 or 3 of schedule 1 |
Information required by law
You are required to provide us with your information in order to participate in the recruitment process. If you do not provide the information, we are unable to assess you for a role or offer you employment.
Some of the information requested is processed because the law means that you have to provide it to us as part of the recruitment process and employment law. if you do not provide this information then we will be unable to check you eligibility to work in the UK and it is a criminal offence to employ an illegal worker.
Who will your information be shared with?
We might share information with other teams within Fly Doncaster or with organisations for a variety of reasons, such as to provide services for you, for safeguarding and the prevention and detection of crime. Fly Doncaster may share some of it with other individuals including:
Rotherham Borough Council - our contracted payroll supplier
The Home Office
Disclosure and Barring Service
Recruitment Panel
Access to Work
External Auditor
HMRC
National Fraud Initiative
Government Bodies
Occupational Health
Police
HR Systems
Third Party Suppliers
We will only share your information when necessary and when the law allows us to and we will only share the minimum information we need to. Sometimes we might share your information without your knowledge; for example to prevent or detect crime or benefit fraud.
Only organisations with a legitimate requirement will have access to your information and only under strict controls and rules.
We will not sell your information for any purpose and will not provide third parties with your information for the purpose of marketing or sales.
How long will we keep your information?
We will keep your information for as long as necessary - the table below sets out typical timescales for each activity:
Activity | Time information kept for |
Unsuccessful candidates | 12 months after completion of the recruitment process |
Statutory Officer unsuccessful candidates | 24 months after completion of the recruitment process |
Successful candidates | 6 years after employment ceases |
Your rights
The law gives you specific rights over your information. These rights are:
to be informed of our use of information about you;
of access to information about you;
rectify information about you that is inaccurate;
to have your information erased (the ‘right to be forgotten’);
to restrict how we use information about you;
to move your information to a new service provider;
to object to how we use information about you;
not to have decisions made about you on the basis of automated decision making;
to object to direct marketing; and,
to complain about anything the Fly Doncaster does with your information (please see the ‘Complaints’ section below).
Some of the rights listed above apply only in certain situations, and some have a limited effect.
You can request information held about yourself by emailing [email protected]
Changes to this privacy policy
This notice is kept under regular review to make sure it is up to date and accurate.
Data Protection Officer
The Fly Doncaster is required by law to have a DPO. The DPO has a number of duties, including:
monitoring Fly Doncaster's compliance with data protection law;
providing expert advice and guidance on data protection;
acting as the point of contact for data subjects; and,
co-operating and consulting with the Information Commissioner’s Office (see ‘Complaints’ below).
The Airport’s Data Protection Officer can be contacted by email at [email protected]
Complaints
If you are unhappy with the way in which your information has been handled you should contact Fly Doncaster's Data Protection Officer so that we can try and put things right.
Alternatively, and if we have been unable to resolve your complaint, you can also refer the matter to the Information Commissioners Office (ICO). The ICO is the UK's independent body set up to uphold information rights, and they can investigate and adjudicate on any data protection related concerns you raise with them. The can be contacted via:
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
